Library Board Approved Minutes - August 2, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, August 2, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6 p.m.
    • Present: Englesby, Gorres, Lowery, Runez, Van Iten,
    • Absent: Lawrence, Zeimet
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to approve as presented: Englesby
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of July 5th, 2018.
    • Motion to approve minutes: Lowery
    • Second: Englesby
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Berg had a copy of the Dolly Parton Imagination Library application form for board members to see.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Englesby
    • Discussion: None
    • Action: All Approved
  6. Reports
    1. Director's - Berg reported that the Harry Potter Birthday party was too big to accurately count. There were 190 sorted at one door and 170 at another and many more who weren’t sorted. The best guess is that there were over 400 people moving through during the party. Berg noted the same problem with getting an accurate count at the park. Tom Pease drew a huge audience. Once again the best guess was around 400 people.
    2. President's - Van Iten congratulated library staff on another very successful Harry Potter Birthday Party and a great community event.
    3. Village Update - Lowery mentioned that a construction management firm and architects had been retained for the Public Service Building. She also noted that what had been in the newspaper about the police chief. That the village board was waiting for the results of the investigation and were declining to dismiss because of that one video. Listening sessions were planned. The process for appointing a village board trustee included taking resumes / applications and then interviewing those interested.
    4. School Update - Runez noted that he has been attending board meetings at Village of Windsor, Town of Burke and will be attending Town of Vienna and the Village of DeForest to update those municipalities on the state of the school district.
  7. Old Business
    1. None.
  8. New Business
    1. Preliminary Discussion of 2019 Budget
      • Berg gave an update on anticipated revenues and the costs for automation for 2019. No time lines or insurance information has come from the village yet.
    2. Discussion and Possible Approval of Library Director’s Evaluation.
      • After Berg explained the current method which includes using the long-range goals to evaluate the director’s effectiveness and performance, there was a discussion of other methods. Berg had provided commentary on progress in meeting the long range goals. It was noted by various library board members that the long-range plan treats on the areas mentioned in other methods of evaluation. The board determined after discussion to continue using the current practice. President Van Iten will met with Berg to write a document that certifies the progress on achieving the goals of the long range plan and which will include some commendatory language suggest by library board members. That document will come to the next library board meeting.
      • Motion to approve the long-range plan with commentary as the evaluation tool: Van Iten
      • Second: Gorres
      • Discussion: None.
      • Action: All approved.
  9. Future Agenda Items
    1. 2019 Budget
    2. Review Long Range Plan 2016-2021
  10. Adjournment
    • Motion to Adjourn: Runez
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 7:10 p.m.

Back to Library Board