Library Board Approved Minutes - July 11, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, July 11, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:02 p.m.
    • Present: Englesby, Gorres, Lawrence, Lowery, Runez, Van Iten
    • Absent: Zeimet
    • Also present: Library Director Berg.
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Lawrence
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of June 6th Regular & Annual Meetings, 2019.
    • Motion to approve minutes: Lowery
    • Second: Lawrence
    • Discussion: None
    • Action: All approved the minutes as amended with “Lowery” being changed to “Lawrence” in the Annual Meeting minutes.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Englesby
    • Discussion: Berg noted the presentations paid by the MCF grant. Christy Grace had good and enthusiastic attendance as she taught a painting class. The Sign’s by Tomorrow bill is for the new Concerts in the Park sign. Reimbursing me for Amazon card purchase so we can download PlayStation games to the new VR setup. One time movie license for Sgt. Stubby. A program done jointly with the American Legion. Unfortunately no one showed up but we can use the license one more time (special permission from Swank). Berg explained the credit card charge for the “Teen” neon sign.
    • Action: All Approved
  6. Reports
    1. Director's - Dane County Librarians’ meeting talking about transgender, inclusivity, the DPI assessment, new building projects and renovations. The library needs to change some forms to be gender neutral and not collect data that isn’t needed. don’t just use a binary choice. There was discussion about fragrance issues. The condenser unit has been repaired and coolant added. So far, so good. The building is actually set colder than it usually is. The units have been able to keep up so far. The boilers will be replaced in next year’s budget using the village’s capital fund. This year the condensers will be replaced. Harry and the Potter’s rock band was a big hit. The Lock-in last night had a good showing (although the 66 attendees left lots of pizza uneaten). The first Concert in the Park had a huge audience (500 best guess) as usual for Bucky & UW band members. A rocket launch is coming up at next Tuesday’s Concert in the Park to celebrate the Apollo 11 moon launch and lunar landing. The “rockets” don’t go very far (Styrofoam / large rubber band construction) but it should be interesting trying to get everyone to launch at the same time.
    2. President's - President Van Iten commented that she really liked Mr. Lawrence’s “Lawrence of Suburbia” t-shirt.
    3. Village Update - Because of the July 4th meeting the village board hasn’t met since the end of June. The sale of E-cigarettes will be banned for youth. Promoting prairie restoration with developers was also a topic
    4. School - Berg noted that design and planning of new facilities was on-going and that Eagle Point had received a b Bronze level recognition for PBIS implementation.
  7. Old Business
    1. None.
  8. New Business
    1. Review Long Range Plan monitoring data – Goal 4
      • The board reviewed the data provided for Goal 4. The entire long-range plan will come back at the next meeting for approval of the plan with the 2018 data.
    2. Review and adopted revised FMLA policy
      • A few typos were corrected and the word “library” inserted in one place that still retained “village”.
      • Motion to approve as presented: Lawrence
      • Second: Englesby
      • Discussion: None
      • Action: All approved.
    3. Draft of 2020 Budget
      • This budget rolls forward existing staff and moves the Teen librarian into a salaried position at 32 hours with benefits. Director Berg is waiting for year-to-date numbers from the village as well as insurance numbers. Village Administrator Fahlgren wants department budgets by August 9th which will be after the next library board meeting. A draft budget can be approved at the August 1st meeting.
  9. Future Agenda Items
    1. Approve Long Range Plan with 2018 data
    2. Review General Policies and use DPI Inclusive Services Assessment Guide
    3. 2020 Budget
  10. Adjournment
    • Motion to Adjourn: Lawrence
    • Second: Lowery
    • Action: All approved.

Meeting was adjourned at 7:11 p.m.

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