Library Board Approved Minutes - May 3, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, May 3, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6 p.m.
    • Present: Englesby, Lowery, Van Iten, Runez, Gorres, Lawrence, Zeimet
    • Absent:
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of April 5th, 2018.
    • Motion to approve: Zeimet
    • Second: Englesby
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Jane Henze had provided the Adult Programming newsletter. Englesby noted that there would be a reception for the traveling display “Remembering Our Fallen from Wisconsin” in the Historical Society Gallery on Monday May 21st.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Lawrence
    • Discussion: Berg noted that the Madison Community Foundation grant funds were used for equipping the workshop.
    • Action: All Approved
  6. Reports
    1. Director's - Berg stated that much of her time and staff time this past month has been spent around work in getting The Workshop organized, furniture moved both to the basement and on the main floor, and getting some painting done. Things are well enough along that having an open house on Wednesday, May 23rd seems feasible. There will be cake. Berg urged board members to attend. Zeimet mentioned that maker spaces are starting to show up in colleges. He cited Macalester College as an example that has an Idea Lab to help foster entrepreneurship which provides whiteboards and comfortable chairs, a kitchen, 3-d printers, and Legos to play with.
    2. President's - None.
    3. Village Update - Lowery mentioned that a sponsorship agreement with MG&E was signed for the Athletic complex and that the Lions Foundation was going to help pay for playground equipment in Firemen’s Park. She noted that the police presented their annual report which shows they do a lot of training and use proactive strategies. Bids were awarded for stop lights at River Road and at Evco Circle/ Morrisonville Road.
    4. School update: Runez said that projected enrollment figures for next year were getting firmer. It looked like a Kindergarten class of 306 and 4K of 296.
  7. Old Business
    1. Update on Madison Community Foundation Challenge Grant
      • Newbegin reported that the grant ends June 30th, 2018. The year-to-date total is just under $50,000. Newbegin has spoken to a Windsor resident who is interested in hosting a gala for the library.
  8. New Business
    1. Update on “The Workshop” and planned open house.
      • The information was already mentioned in the Director’s Report. Berg took the board on a tour of the Workshop and the Classroom after the meeting adjourned.
  9. Future Agenda Items
    1. Long-Range Plan data monitoring: Goals 2, 3, and 4
    2. Annual Meeting to Elect Officers, set meeting date, etc.—June, 2018
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Zeimet & Lowery simultaneously.
    • Action: All approved.

Meeting was adjourned at 6:40 p.m.

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