Library Board Approved Minutes - July 5, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, July 5, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:02 p.m.
    • Present: Englesby, Gorres, Lowery, Van Iten, Zeimet
    • Absent: Lawrence, Runez
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Gorres
    • Second: Englesby
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of June 7, 2018 and Annual Meeting of the same date.
    • Motion to approve both sets of minutes: Englesby
    • Second: Gorres
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Berg briefly talked about the 4th of July parade and had pictures on her phone if anyone was interested.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Zeimet
    • Discussion: Lowery asked to be reminded about what Launchpads are. Berg said they were pre-loaded tablets that had literacy and STEM games on them, also puzzles for adults, some feature films, and comic books.
    • Action: All Approved
  6. Reports
    1. Director's - Berg had nothing to add to her report. Lowery noted that she and her children had come to the “Read to an Officer” program and had a good time. She also asked what an escape room is. Berg explained the theory – a locked room with a puzzle to solve to get out within a time limit. This escape room took its theme from Harry Potter and used Dolores Umbridge’s office as the setting.
    2. President's - President Van Iten thanked John Englesby for chairing the previous meeting so she could attend a family celebration.
    3. Village Update - Van Iten asked what about “dark stores” which were mentioned in June’s minutes. Lowery explained. She noted that the village board had approved hiring a Construction Management (McKee) company to help with the athletic complex design, bidding, and build out. Lowery noted that Shirley Cunningham had resigned from the board because she was leaving the state. Lowery said the village board would be accepting applications with resumes. An appointment may be made at the beginning of August.
  7. Old Business
    1. Update on Madison Community Foundation Challenge Grant
      • The challenge grant is over. The final number isn’t known because some donations occurred directly to Madison Community Foundation. It looked like approximately $58,000 was donated.
  8. New Business
    1. Review of Goal 3& 4 of Long Range Plan
      • Berg had sent out the spreadsheets for Goals 3 & 4 with data filled in for the previous three years. Some of the measures for Goals 3 and 4 are found in other goals. There was a discussion about improving Overdrive and increasing the number of holds and items checked out.
    2. Discussion and Possible Approval of a policy on sponsorships.
      • Berg gave background information on what had led to writing this policy. The board thought it was prudent to have such a policy.
      • Motion to approve as presented: Van Iten
      • Second: Gorres
      • Discussion: None.
      • Action: All approved.
    3. Discussion and possible approval of 2019 Technical Service Agreement with South Central Library System.
      • Berg noted that what changes there are, if any, are minor. SCLS is the only game in town so we don’t have much choice about signing it. Zeimet asked if we were getting a good deal with this. Berg said we were as far as the technology goes – the WiscNet data lines and wifi were both very robust and the price seemed reasonable. The ILS is a whole different conversation.
      • Motion to approve as presented: Gorres
      • Second: Englesby
      • Discussion: None.
      • Action: All approved.
  9. Future Agenda Items
    1. 2019 Budget
    2. Evaluation process for Library Director.
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Zeimet
    • Action: All approved.

Meeting was adjourned at 7:10 p.m.

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