Library Board Approved Minutes - March 6, 2014

DeForest Area Public Library Regular Library Board Minutes
Thursday, March 6, 2014 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 p.m.
    • Present: Englesby, Gorres, Van Iten, and Ziegler. Borden arrived at 6:05
    • Absent and excused: Blount, Lawrence.
  2. Approval of Agenda
    • Motion to approve as presented: Englesby.
    • Second : Gorres.
    • Action : Approved.
  3. Approval of Minutes
    • Motion to approve as presented: Gorres.
    • Second: Van Iten
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to approve as presented: Gorres.
    • Second: Englesby.
    • Discussion : Berg noted Pelliterri shredding bill, that there was a bill for 50th Anniversary stickers for the 50th Anniversary, and that the last bill from 2013 is included in this bill run.
    • Action : All approved.
  6. Reports
    1. Director's - Berg reviewed a subsequent discussion with village staff after the library board had approved moving Fund 220 funds. After discussion there was still enough confusion about the fund that those present thought a discussion between Library Board President Van Iten and the village administrator to get clarity and a shared understanding would be helpful. Berg also reported that she and Gisela Newbegin would be attending the Public Library Association meeting in Indianapolis most of the upcoming week.
    2. President's - President Van Iten gave kudos to the library staff for the end of the winter reading program party.
    3. Village Update - None.
  7. Old Business
    1. Discussion of 2013 Annual Report. Berg went through the side-by-side annual report which shows data from 2009 through 2013. She discussed areas where there were increases. Teen programming showed a decline but the library didn’t have a teen librarian for more than a third of the year. Circulation data still does not show checkouts of electronic books. This library is still a net lender, that is we loan more books to other libraries than we borrow from them. President Van Iten has already signed the Annual Report form so the state’s deadline for filing has been met. The statement of the effectiveness of the library system’s leadership was discussed and the no-response option that was made by the director was confirmed by the library board.
  8. New Business
    1. Discussion of fundraising workshop. The workshop given by Stuart Wilson of Library Strategies was discussed by those in attendance at the workshop. Highlights included: That fundraising needs to be a multi-year project and that no money will be made in the first year or so. That fundraising needs to go through the Friends of the Library group. That library staff can’t and shouldn’t do fundraising. That you can fundraise for enrichment and enhancement and possibly collection development, but not for things viewed by potential funders as operational. Discussion at the next board meeting about ideas around the 50th anniversary will take place.
  9. Future Agenda Items
    1. Job Descriptions
    2. Director's Evaluation
  10. Adjournment
    • Motion to Adjourn : Englesby.
    • Second : Gorres.
    • Action : Approved.

The meeting was adjourned at 7:10 p.m.

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