Library Board Approved Minutes - April 2, 2020

DeForest Area Public Library Regular Library Board Minutes
Thursday, April 2, 2020 at 3:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 3:03 p.m.
    • Present: Englesby, Gorres, Lawrence Lowery, Runez, Zeimet, Van Iten
    • Absent:
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to Approve as presented: Lowery
    • Second: Zeimet
    • Discussion: None
    • Action: All approved
  3. Approval of Minutes of March 5th meeting.
    • Motion to approve minutes: Gorres
    • Second: Englesby
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • There were no presentations nor communications.
  5. Approval of Bills
    • Motion to Approve the Bills: Zeimet
    • Second: Gorres
    • Discussion: The bills mostly include books. Kanopy use has gone up significantly since things started shutting down. The reimbursement for Berg is for transportation to the Public Library Association conference in Nashville and for getting as many disinfectant wipes as possible at Pick N Save. There was a question about the doorbell. Berg explain that the wireless door bell is so the mail & other deliveries can let library staff know there is a delivery. It may be used for patrons picking up materials as well.
    • Action: All Approved
  6. Reports
    1. Director's - The library did all it could to continue to provide service to the community. We went to curbside service for about a week before forced to close by the Safer at Home Order. As we were scaling back operations Berg was putting together ways that staff could continue to work from home. The library is doing so much online in an attempt to remain engaged with the library users. I am looking at subscribing to Zoom rather than using the free version. I asked if they would accept a purchase order and haven’t heard back from them. They are swamped.
    2. President's - None.
    3. Village Update - Lowery reported on that disposal of yard waste would require a sticker going forward. A Community Development Authority is being created. A grant application has been made to the DNR to work on the Yanke Retention Basin. An emergency situation was declared by President Blau and ratified by the village board due to Covid-19. This allows the village to seek FEMA reimbursements for some expenses. A Pool taskforce has been formed.
    4. School Update - Runez reported that right now school is on spring break. After the first week of virtual school a survey was done and the results were positive. Students are staying engaged. School starts back on Monday.
  7. Old Business
    1. None.
  8. New Business
    1. Discussion and Possible approval of Pandemic Response policies.
      • Berg walked the board through the document
      • Motion to approve policies: Englesby
      • Second: Runez
      • Discussion: Comments were made that the policies seemed comprehensive. Berg noted that with the Safer at Home order jumped us through the various levels defined in the policy right to closed.
      • Action: All approved
  9. Future Agenda Items
    1. Review Inclusive Services & Assessment Guide for WI Public Libraries.
    2. Annual Meeting of the Library Board.
  10. Adjournment
    • Motion to Adjourn: Lowery
    • Second: Zeimet
    • Action: All approved.

Meeting was adjourned at 3:48 p.m.

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