Library Board Approved Minutes - June 4, 2015

DeForest Area Public Library Regular Library Board Minutes
Thursday, June 4, 2015 at 6:00 p.m.

1. Call to Order and Roll Call
   • President Van Iten called the meeting to order at 6:00 pm.
   • Present : Borden, Englesby, Gorres, Van Iten, Ziegler.
   • Absent : Blount, Lawrence.
   • Also present : Berg, Newbegin.
2. Approval of Agenda
   • Motion to Approve as presented : Englesby.
   • Second : Gorres.
   • Action : Approved.
3. Approval of Regular Meeting Minutes of May 6, 2015.
   • Motion to Approve as presented : Englesby.
   • Second : Gorres.
   • Discussion : None
   • Action : Approved.
4. Public Presentations / Communications
   • Berg noted the communication from DCLS that the library was in compliance.
5. Approval of Bills
   • Motion to Approve the Bills : Van Iten.
   • Second : Englesby.
   • Discussion : Berg noted the bills were pretty straight forward as they were mostly books.
   • Action : Approved.
6. Reports
   1. Director's - Berg reported she had finished weeding the YA collection on the shelves, but not on the islands yet.
   2. President's - None.
   3. Village Update - None.
7. Old Business
   1. None.
8. New Business
   1. Amendment of Annual Report as per South Central Library System. - Berg explained the numbers submitted to the Department of Public Instruction and verified by SCLS were erroneous. There was a data error that had the number recorded for Columbia County circulation greater than the entire circulation to non-residents living in another county in our system. This was caught at SCLS when preparing the information to make claims for reimbursements to the counties. The number of circulations to Columbia County needs to be changed from 29,717 as reported on the annual report submitted to DPI to the corrected number of 20,654.
      • Motion to Approve Annual Report as amended : Englesby
      • Second : Borden.
      • Action : Approved.
   2. Review of Bylaws. - The Bylaws were reviewed.
      • Borden made a motion to add a line review date and to keep a list of reviewed dates.
      • Second : Gorres.
      • Action : Approved.
9. Future Agenda Items
   1. None.
10. Adjournment
    • Motion to Adjourn : Ziegler.
    • Second : Englesby.
    • Action : Approved.

Meeting was adjourned at 6:30 p.m.

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