Library Board Approved Minutes - September 1, 2016

DeForest Area Public Library Regular Library Board Minutes
Thursday, September 1, 2016 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Blount, Englesby, Gorres, Hable, Lawrence, Runez, Van Iten.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Englesby.
    • Second : Gorres.
    • Action : Approved.
  3. Approval of Regular & Annual Meeting Minutes of August 4, 2016.
    • Motion to Approve as presented : Gorres.
    • Second : Hable.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second : Englesby.
    • Discussion : Berg discussed items purchased with the American Girl Fund for Children grant. She also noted the bill run this month was relatively small. Berg briefly discussed the more normal natural gas bill due to HVAC repairs and that the village would speak to NAMI regarding the condenser.
    • Action : Approved.
  6. Reports
    1. Director's - Berg reported she has been working with Demco on a Patronicity crowdgranting plan for Studio 203, a new interactive art space in the library. She shared the area’s schematic and the enhanced logo done by Demco. The fundraising timeframe will be short, until the end of October. There was further discussion about Patronicity and plans for Studio 203. Berg noted the library needs to do a video for Patronicity, and a library board trustee to be the spokesperson on the video. Trustee Gorres agreed to be in the video. Berg noted the library will be closed for the library’s re-lamping September 7th, and will reopen at 1:00pm on the 8th.
    2. President's - None.
    3. Village Update - Blount noted the Village is working on the 2017 budget, and is interested in knowing how the library plans to handle sick leave payout for retirees in the future. Berg noted the library board has discussed this previously and hopes to continue to use pay-as-you-go for now and suggested requesting an additional $15,000 over the next 5-10 years to help the library fund an HRA approach for library employees. Blount also noted the River Road, Hwy V, and the Village projects are going well.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Berg noted the library has the fundraising letters, envelopes, brochures, and special library dragon postage stamps ready. President Van Iten has agreed to sign the letters and to write personal messages on some letters. Berg also noted there will be a follow-up by phone or letter about 6 weeks after the letters are mailed.
  8. New Business
    1. Draft of 2017 Budget
      • The preliminary budget was discussed. Berg noted she still does not have the insurance numbers from the village. She also noted the library should be getting a larger reimbursement from Dane County since the library’s cost per circulation increased. There was discussion about using the extra funds to put into the future sick leave payout fund. Englesby noted Berg has been working with the DCL director in re-writing library standards. He announced the Dane County Library Board approved the new standards this morning, and they will still need to be approved by the Dane County Board, and then by the Dane County libraries. Berg discussed the new standards proposal.
  9. Future Agenda Items
    1. Challenge Grant.
    2. 2017 Budget.
  10. Adjournment
    • Motion to Adjourn : Lawrence.
    • Second : Hable.
    • Action : Approved.

Meeting was adjourned at 6:55 p.m.

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