Library Board Approved Minutes - November 3, 2016

DeForest Area Public Library Regular Library Board Minutes
Thursday, November 3, 2016 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Englesby, Gorres, Lawrence, Runez (arrived at 6:10pm), Van Iten.
    • Absent : Blount, Hable.
    • Also present : Berg, Steve Fahlgren, Newbegin.
  2. Approval of Agenda
    • Motion to approve amended agenda allowing Steve Fahlgren to discuss the village HRA next instead of waiting for New Business Agenda Item. : Englesby.
    • Second : Gorres.
    • Action : Approved.
  3. Amended Agenda Item : Explanation of Village’s Health Retirement Account
    Mr. Fahlgren discussed the village’s decision to go to a Health Retirement Account for its employees and noted the library was part of the village’s sick leave conversion plan. After the discussion, Mr. Fahlgren was thanked by the board and left the meeting.
  4. Approval of Regular Meeting Minutes of November 3, 2016.
    • Motion to Approve as presented : Englesby.
    • Second : Lawrence.
    • Discussion : None.
    • Action : Approved.
  5. Public Presentations / Communications
    • None.
  6. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second : Englesby.
    • Discussion: Berg mentioned the electric bills are lower now, but at this point the library is over budget on electricity. Berg also noted the candy reimbursement, and the WLA bill.
    • Action : Approved.
  7. Reports
    1. Director's - None.
    2. President's - None.
    3. Village Update - None.
  8. Old Business
    1. Update on fundraising for Challenge Grant.
      • Berg gave an update and noted two $1,000 donations were recently received.
    2. Update on Studio 203 Grant.
      • Berg reported the grant is finished and the studio was totally funded. She noted there was a second article in today’s paper about it, and the tackable wall surface and tables have been ordered from Demco. December 11th may be the grand opening of Studio 203. The library will have a brass quintet performing in the gallery, with the Historical Society’s permission, as part of the grand opening.
    3. Discussion and possible approval of 2017 Budget.
      • Motion to Approve the 2017 budget as presented : Van Iten
      • Second : Gorres
      • Discussion : Berg noted she had not received any other information, so the budget numbers have remained the same since the last board meeting.
      • Action : Approved.
  9. New Business
    1. Discussion of Health Retirement Account offered to village employees.
      • There was some additional discussion about the information from Steve Fahlgren earlier. The board directed Berg to write a memo for the library board wished to treat library employees in the same manner as village employees in terms of the HRA. They asked that the village board help make this so and as a good faith gesture, that the library will move any unused dollars to the village.
  10. Future Agenda Items
    1. Challenge Grant.
  11. Adjournment
    • Motion to Adjourn : Lawrence.
    • Second : Runez.
    • Action : Approved.

Meeting was adjourned at 6:52 p.m.

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